Training 1-APPENDIX B - Data Classification and Handling Guidelines

APPENDIX B - Data Classification and Handling Guidelines

Pdf Summary

The document "Data Classification and Handling Guidelines" outlines Oakleaf's information security program. It focuses on categorizing information into four distinct classifications: Restricted, Confidential, Private, and Public, each with specific handling and protection requirements.<br /><br />1. **Restricted**: This is the most sensitive category, containing information subject to external legal or contractual obligations, such as Personally Identifiable Information (PII) and Non-Public Information (NPI). Unauthorized disclosure could cause significant damage like reputational harm, regulatory non-compliance, or legal exposure. Stringent controls are in place, including mandatory encryption, restrictions on mobile and cloud storage, and approval requirements for printing and third-party access.<br /><br />2. **Confidential**: Information in this category is highly valuable and sensitive, such as employee data and financial records. Leakage of confidential data could lead to moderate damage. Handling requires encryption and restricted access, with secure procedures for transmission and disposal.<br /><br />3. **Private**: This category includes internally originated or entrusted information not intended for public sharing. Its unauthorized disclosure could cause minimal to no damage except potentially minor reputational impacts. Recommended controls focus on encryption and access limitations.<br /><br />4. **Public**: Public data can be freely distributed internally and externally without risk of damage to business operations. There are few restrictions, as the information is already intended for public consumption.<br /><br />The document also outlines specific handling requirements for each classification level, covering storage, transmission, physical mailing, and disposal, stressing the importance of encryption and secure processes. Additionally, it provides a comprehensive list of sensitive data elements already classified according to Oakleaf's criteria, along with the approval workflow for granting data access.<br /><br />Exceptions to these guidelines require approval from senior management, and employees must understand and adhere to client-specific handling requirements. The guidelines ensure a robust data protection framework that minimizes risk exposure related to unauthorized access or data breaches.

Keywords

Data Classification

Information Security

Restricted Information

Confidential Data

Private Information

Public Data

Encryption

Access Control

Data Protection

Risk Management